Project Delivery Coordinator

Location
Copford, Colchester
Salary
Dependant on experience

 

Reports to:         Project Delivery Team Manager

Main purpose: To support the Project Delivery Team with the successful execution of projects.

Key Duties and Responsibilities:

  • Produce and review documents for presentation at project and programme meetings
  • Maintain and support project and programme responsibilities through engagement and proactive task management
  • Creating and managing reports for internal and external audiences
  • Coordinating activities with project team, supporting the planning and management of plans, risk and issues logs and project documentation
  • Support with the coordination of project team and client resources
  • Provide day-to-day project and admin support for the project.
  • Support the development and delivery of objectives, achieving high quality outcomes, prioritising own workload and working to tight and often changing deadlines.
  • Escalate project risks and issues that cannot be resolved at project level.
  • Maintain accurate and up to date project records and documentation within the shared file.
  • Prepare for meetings including but not limited to: booking meeting rooms; coordinating and inviting attendees; preparing agendas; collating and distributing papers; maintaining action trackers; preparing presentations; taking minutes; distributing draft minutes within agreed timescales.
  • Update and maintain project associated documentation such as action trackers, risk and issues logs, project plans etc. as directed and required.
  • Update plans as directed and maintain project files and records.
  • Actively engage with bespoke system administration and configuration of the client product (applicant tracking system)
  • Prepare and set client system for review and testing
  • Prepare and collate client user guides and testing scripts
  • Actively participate in client review meetings and collate feedback
  • Raise work tickets (via JIRA), for client system development enhancements and bug fixes 
  • Source solution opportunities and improvements for client systems, making recommendations

 

Skills and Knowledge

  • Strong interpersonal skills, to engage positively with clients, colleagues and internal delivery teams
  • Strong presentation skills, with experience in producing and delivering quality presentations and reporting
  • Accurate and concise minute taking
  • MS Office skills, Word, Excel, PowerPoint, etc.
  • Ability to be proactive, and able to work in a fast-paced environment, managing their own time and priorities effectively
  • Close attention to detail, good organisational skills, and the ability to develop and implement effective administrative processes
  • Previous experience of supporting project teams with a good understanding of project management principles, terminology, key success factors, and method (desirable)
  • Experience using Confluence Jira (desirable)
  • Recent previous experience within a comparable administrative role.
  • Works independently, keeping relevant stakeholders informed adequately and timely

 

Behavioural competencies:

  • Organised
  • Analysis & Problem Solving
  • Communication
  • Customer Focused
  • People person
  • Resilience & Adaptability
  • Willingness to learn
  • Adaptable
  • Team player with the ability to be open minded, sharing and encouraging to other team members
  • Ability to work on own initiative
  • Ability to prioritise and reprioritise own workload

We are a people-focussed business with a passion for what we do and an unswerving commitment to delivering best in industry service. With a benefits package which includes access to Udemy training courses (amongst other things), we “dare to care” about our HARBOURites, as much as we do our clients. This is an environment that won’t be right for everyone, but then we’re not after just anyone; we’re looking for someone who’s ready to raise their game and play an important part in an award-winning business.

Sound like you? Then we can't wait to hear from you.

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